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Threat Monitoring - LinkedIn User Profile Takedown Guide

Use this guide to remove fake employees, recruiters, executives, or individuals impersonating your organization on LinkedIn. It covers the evidence to gather, where to file reports, and how to follow up and escalate

1) Gather Evidence (before you file)

  • User Profile URL (copy from the browser address bar).

  • Screenshots showing impersonation, such as:

    • Fake job titles (“Support Specialist”, “Security Analyst”, “Recruiter”, etc.)

    • Misuse of your company name or logo

    • False certifications or employment history

    • Messages, InMails, or comments claiming official affiliation

  • Screenshots of replies or reposts reinforcing impersonation.

  • Official proof of brand identity, website, verified accounts.

  • Trademark or copyright documentation if asserting IP claims.

  • Contact & authority: a business email at your domain and a statement that you are authorized to act for the rights holder.

2) Choose the Right Reporting Path

A. Report a Fake or Impersonating User Profile inside LinkedIn

  1. Open the offending profile → click the ⋯ menu (or More).
  2. Click Report or Block → Report → choose Pretending to be someone (or the closest option).
  3. Submit with your screenshots and official URLs.

This is LinkedIn’s preferred channel for impersonating employees or recruiters.

B. File an IP Complaint (Trademark or Copyright)

Use LinkedIn’s legal forms if the profile misuses your protected IP (logo, brand name, copyrighted images/text):

Tip: If the profile links to a phishing/cloned domain (e.g., a look-alike of your site), include that URL and any customer harm you can document.
 

3) How to Fill the Forms (what to say)

  • Describe the violation plainly: “This user falsely claims affiliation with our organization and misuses our brand identity.”
  • Identify the official channels: “Our official website is [URL], and our verified LinkedIn page is [URL].”
  • Map evidence to the misuse: “Screenshot 1 shows our logo used as their profile picture; Screenshot 2 shows the individual listing a job title they never held.”
  • Attest authority & contact: provide a reachable business email at your domain and acknowledge accuracy under penalty of perjury (required for IP forms).

4) After You Report: Track, Follow Up, Escalate

  1. Track status: Monitor for LinkedIn emails for responses and any requests for more info.
  2. Respond promptly if LinkedIn asks for clarifications (e.g., better screenshots or registry links).
  3. If action stalls: Re-submit with clearer evidence tying the profile to brand deception (explicit language, logo misuse, phishing link).

5) Internal Next Steps (recommended)

  • Publish a short “official accounts” page on your site and link it in reports to prove authenticity.
  • Warn HR/people teams to watch for confusion or fraudulent outreach and collect examples (messages, screenshots) as additional evidence.
  • Record the timeline (report date, report ID, action taken) for future escalations or repeat offenders.

Sources & References

Note: LinkedIn’s menu labels and forms change from time to time. If a link looks different, search the Help Center for the same topic title and include the same evidence described above.